Internal Job Advertisement June 2021

The Electoral Commission, established under Article 60 of the Constitution of the Republic of Uganda and mandated to conduct public elections and referenda, invites applications from suitably qualified persons to fill the following vacant positions within its establishment.

  1. Principal Election Officer/Field Operations                            - 1 position
  2. Principal Election Officer/Finance                                         - 1 position  
  3. Senior Election Officer/Public Relations                                - 1 position
  4. Senior Election Officer/Protocol                                          - 1 position
  5. Senior Election Officer/Printery                                           - 1 position
  6. Senior Election Officer/Special Interest Groups                     - 1 position
  7. Election Officer/Assistant District Election Administrator        - 07 positions
  8. Election Officer/District Election Administrator                      - 10 positions
  9. Senior Election Officer/ Payroll, Welfare and Benefits            - 1 position
  10. Election Officer/Voter Education & Training                          - 1 position
  11. Senior Assistant Election Officer Grade II/Registry                - 1 position
  12. Assistant Election Officer/Registry                                       - 1 position  
  13. Senior Election Officer/Stores                                             - 1 position
  14. Assistant Election Officer/Switch Board Operator                   - 1 position
  15. Assistant Election Officer/Finance                                        - 1 position
  16. Assistant Election Officer/Secretary                                     - 1 position

Detailed job adverts can also be accessed on the Electoral Commission website www.ec.or.ug

VACANCY    :        Principal Election Officer/Field Operations

Duty station:        Electoral Commission Headquarters

Directorate :        Operations

Department:        Field Operations

Reports to  :        Head of Department/Field Operations

Tenure        :         Four years (Renewable) contract

Salary Scale:        ECS3 (FIXED)

Job role: To assist the Head of Department in coordinating operational activities in Electoral Commission controlled areas in the field with the aim of providing services for elections nearer to the public in the most cost effective manner.

Key Responsibilities:

  1. Reports to the Head, Field Operations Department;
  2. Assisting the Head of Department in the day to day running of the department;
  3. Identifying departmental training needs;
  4. Responsible for compiling departmental reports and preparing departmental budgets;
  5. Planning and ensuring compliance with operational procedures for field activities and operations;
  6. Routinely setting targets for and providing technical support to field staff;
  7. Coordinating field operational activities and taking remedial action where necessary;
  8. Supervising Regional Election Officers and ensuring their activities are coordinated;
  9. Analyzing statistical data collected from the regions by Regional Election Officers and making appropriate recommendations to the Head of Department;
  10. Executing other official tasks as assigned from time to time.

Minimum Academic Qualifications:

An Honors Bachelor’s Degree in Humanities or a related field and a Post-Graduate Diploma in a management discipline from a recognized institution.

Minimum Working Experience:

Six (6) years in management of electoral activities, at least three (3) of which should have been served at the level of Senior Election Officer in Electoral Commission or equivalent level of experience in management, operations, field related activities in a busy and reputable organization.

Preferred Skills and Competences:

  1. Proficiency in the use of MS Suite;
  2. Ability to plan, organize, and coordinate the work of staff engaged in electoral activities;
  3. Ability to compile and analyze data and prepare comprehensive reports;
  4. Ability to express ideas clearly and concisely, both orally and in writing;
  5. Ability to establish and maintain effective working relationships and interact with different stakeholders;
  6. Ability to observe and maintain confidentiality in the performance of duties;
  7. High integrity;
  8. Knowledge of government policies and administrative procedures;
  9. Well-developed interpersonal skills and capable of working well as a member of the organization’s senior management team.

AGE:  Between twenty eight (28) and fifty six (56) years.

VACANCY    :        Principal Election Officer/Finance

Duty station:        Electoral Commission Headquarters

Directorate :        Finance & Administration

Department:        Finance

     Reports to  :         Head of Department/Finance

Tenure        :         Four years (Renewable) contract

Salary Scale:        ECS3 (FIXED)

  

    Job purpose: Assisting the Head of Department in the preparation of all periodic and statutory reports, and in administration of the department.

Key Responsibilities:

  1. Coordinating departmental functions; commitment control, examination, salaries, bookkeeping, cash office, accountabilities;
  2. Verification of financial documents;
  3. Assisting in producing accurate, timely periodic accounts / returns (monthly and final accounts).
  4. Responsible for periodic financial management reports.
  5. Maintaining the Assets Register;
  6. Liaising with the Stores Unit on proper stores management;
  7. Coordinating the drafting, preparation and implementation of budgets;
  8. Any other official duties as may be assigned from time to time.

Minimum qualifications:

An Honors Bachelors Degree in either Commerce or Finance or Business Administration (Accounting Option) with full professional Accountancy qualification, e.g. ACCA or CPA obtained from a recognized institution and accredited by the Institute of Certified Public Accountants of Uganda.

Minimum Experience:

     Six (6) years relevant working experience in the field of Accounting, three (3) of which should have been gained at a Senior level in Government or equivalent level of experience from a large and reputable organization.

Preferred Skills and Competences:

  1. High moral character and proven integrity;
  2. Proficiency in the use of MS Suite;
  3. Ability to compile and analyze data and prepare comprehensive reports;
  4. Ability to observe and maintain confidentiality in the performance of duties;
  5. Knowledge of government policies and administrative procedures;
  6. Well-developed interpersonal skills and capable of working well as a member of the organization’s senior management team.
  7. Knowledge of government policies and administrative procedures;
  8. Ability to work under tight deadlines and pressure.

Age: Between twenty eight (28) and fifty six (56) years.

VACANCY    :        Senior Election Officer/Public Relations  

No. of positions:  One (1)                   

Duty station:        Electoral Commission Headquarters

Department:             Public Relations

Reports to  :         Principal Election Officer/Public Relations

Tenure        :         Permanent

Salary Scale:        ECS4

Job purpose: To project and protect the Electoral Commission’s image as a credible institution in charge of managing elections in Uganda.

Key Tasks:

  1. Responsible for media relations;
  2. Providing publicity support for the Commission’s programs and activities;
  3. Preparing promotional materials;
  4. Fostering community relations through appropriate events;
  5. Assisting in the coordination of the Commission’s protocol requirements;
  6. Providing regular advice on how to enhance the image of the Commission;
  7. Executing other official tasks as may be assigned from time to time.

Minimum Academic Qualifications

An Honors Bachelor’s Degree in Mass Communication or Journalism or Marketing or a related field from a recognized University/Institution.

Minimum Working Experience

Three (3) years relevant working experience in Electoral Commission or equivalent level of relevant experience in in a reputable organization.

Skills and Competences

  1. Knowledge of government policies and administrative procedures;
  2. Good interpersonal and communication skills;
  3. Good analytical skills;
  4. Good written and spoken English with strong report writing and presentation skills;
  5. Ability to express ideas clearly and concisely;
  6. Ability to maintain effective working relationships and interact with different stakeholders;
  7. Ability to observe and maintain confidentiality in the performance of duties;
  8. Flexibility, broad-mindedness and pleasant personality;
  9. High integrity.

AGE:  Twenty five (25) years and above.

Vacancy:                        Senior Election Officer/Protocol

No. of vacancies:           One (01)

Department:                  Public Relations

Duty station:                 Electoral Commission Headquarters

Reports to  :                  Senior Election Officer/Public Relations

Tenure        :                  Permanent

Salary Scale:                  ECS4

Job Role: Responsible for coordination of all aspects of official events and/or meetings held by the Commission including planning, coordination and delivery of events services.

Key Responsibilities:

  1. Assisting in managing and delivering of official events organized by the Electoral Commission;
  2. Coordinating the provision of protocol services between the Electoral Commission and a wide range of stakeholders including government ministries, departments and agencies;
  3. Assisting in the coordination with the relevant government agencies and service providers to facilitate smooth arrival and departure arrangements for visitors and high level dignitaries to the Electoral Commission;
  4. Liaising with the relevant offices in government and embassies/high commission officials to process applications for visas and permits for Electoral Commission staff for official travels;
  5. Ensuring proper filing of all foreign travel related documents;
  6. Contributing to the improvement of quality and efficient service by applying innovative initiatives to official events and protocol management;
  7. Supervising activities of the Assistant Election Officer/Protocol;
  8. Any other official duties as may be assigned from time to time.

Minimum Academic Qualifications:

An Honors Bachelor’s Degree in Mass Communication or Journalism or Marketing or Social Sciences preferably with specialization in International Relations or Diplomacy, Communications, Public Relations or a related field from a recognized University/Institution.

Working Experience:

Three (3) years relevant working experience in Electoral Commission or equivalent level of relevant experience in Government or a large, busy and reputable organization handling protocol issues or event planning/management.

Preferred Skills and Competences:

  1. Knowledge of government policies and administrative procedures;
  2. Good interpersonal skills;
  3. Good written and spoken English;
  4. Ability to express ideas clearly and concisely;
  5. Ability to interact with different stakeholders;
  6. Ability to observe and maintain confidentiality in the performance of duties;
  7. Pleasant personality;
  8. High level of integrity.

AGE:  Twenty five (25) years and above.

VACANCY    :        Senior Election Officer/In-charge Printery

Duty station:        Electoral Commission Headquarters

Directorate:               Technical Support Services

Department:        Information Technology

Reports to  :         Principal Election Officer/PEO/IT (Infrastructure & Support).

Tenure        :         Permanent

Salary Scale:        ECS4

Job purpose:

To manage all aspects of making the presses ready for a job and monitoring and operating the presses during the print run in the Electoral Commission.

Key Responsibilities:

1.Planning and requisitioning for materials for production of printed work from the user departments;

2.Planning for the overall workflow in the section;

3.Planning for timely servicing of printer machines and equipment;

4.Ensuring that print orders are executed on time and printed work is delivered to stores;

  1. Ensuring that standards are followed for all pre-press, off-set printing, binding and print finishing activities;
  2. Providing IT- related support such as equipment preparation, software installation, software testing, trouble shooting and printing as and when required;
  3. Any other official duties as may be assigned from time to time.

Minimum Academic Qualifications

An Honors Bachelor’s Degree in Printing Technology or Information Technology or Computer Science or Mechanical Engineering with a Diploma in Printing Technology or a related field from a recognized University/Institution.

Minimum Working Experience

Three (3) years relevant working experience in printing technology in Government or a busy and reputable organization.

Skills and Competences

  1. Knowledge of graphics packages, offset printing, binding and print finishing;
  2. Knowledge in estimating and costing materials used in printing technology;
  3. Good interpersonal and communication skills;
  4. Good analytical skills;
  5. Ability to observe and maintain confidentiality in the performance of duties;
  6. High level of integrity.

AGE:  Twenty five (25) years and above.

VACANCY    :        Senior Election Officer/Special Interest Groups

No. of positions:  one (1)        

Duty station:        Electoral Commission Headquarters

Directorate :        Operations

Department:        Field Operations

Reports to  :        Principal Election Officer/Field Operations

Tenure        :         Permanent

Salary Scale:        ECS4 (FIXED)

Job role: To promote the free and fair participation of Special Interest Groups in the electoral process.

Key Responsibilities:

  1. Study, internalize and operationalize Special Interest Groups other electoral laws;
  2. Coordination of Special Interest Groups electoral activities both in the field and at the Electoral Commission headquarters;
  3. Advising the Commission on the technicalities and unique aspects of the Special Interest Groups;
  4. Assisting in the drawing of of Special Interest Groups electoral guidelines;
  5. Overseeing the implementation of Special Interest Groups electoral programs;
  6. Training of Commission permanent and ad hoc staff on the electoral needs of Special Interest Groups;
  7. Assisting in the designing and implementation of voter education programs targeting Special Interest Groups;
  8. Assisting in designing, producing, distributing, controlling and using Special Interest Groups ballot papers;
  9. Executing other official tasks as assigned from time to time.

Minimum Academic Qualifications

An Honors Bachelor’s Degree in Humanities or a related field and a Post-Graduate Diploma in a management discipline from a recognized institution. Possession of a Certificate in Administrative Law is an added advantage.

Minimum Working Experience

Three (3) years in management of electoral activities in Electoral Commission or equivalent level of experience in management, operations, field related activities in a busy and reputable organization.

Skills and Competences

  1. Proficiency in the use of MS Suite;
  2. Ability to plan, organize, and coordinate the work of staff engaged in electoral activities;
  3. Ability to compile and analyze data and prepare comprehensive reports;
  4. Ability to express ideas clearly and concisely, both orally and in writing;
  5. Good knowledge of administrative and electoral laws;
  6. Ability to establish and maintain effective working relationships and interact with different stakeholders;
  7. Strong interpersonal skills and capable of working well with external stakeholders.

AGE:  Twenty five (25) years and above.

VACANCY:                      Election Officer/District Election Administrator

No. of vacancies:           Ten (10)

Directorate :                  Operations

Department:                  Field Operations

     Reports to  :                   Regional Election Officer

Tenure        :                   Permanent

Duty station:                 Any Electoral Commission District Office

Salary Scale:                  ECS5

Job purpose:

To enhance and coordinate all operational activities in an EC District office/field, with the aim of providing services for elections nearer to the public in the most cost effective manner.

Key Tasks:

  1. Updating the Voters Register;
  2. Ensuring timely implementation of electoral activities in the district in accordance with the electoral timelines;
  3. Drawing and implementing work plans for the District Electoral Commission office;
  4. Ensuring safe custody of District Electoral Commission equipment, assets and reusable materials;
  5. Supervising and appraising Electoral Commission staff within the respective district;
  6. Accounting for District Electoral Commission funds and producing regular financial and activity reports;
  7. Attending to public enquiries on Electoral Commission related matters within the respective district;
  8. Sensitizing the public on Electoral Commission through voter education and publicity;
  9. Executing other official tasks as may be assigned from time to time.

Minimum Academic qualifications

An Honors Bachelor’s Degree in Humanities or Law or Business Administration or a related field from a recognized University/Institution.

A Post Graduate Diploma in a Management related field obtained from a recognized University/Institution is an added advantage.

Minimum Working Experience

Three (3) years relevant working experience in Electoral Commission served at the level of Election Officer/Assistant District Election Administrator or equivalent level of relevant experience in management, operations or field related activities in a busy and reputable organization.

Preferred Skills and Competences

  1. Experience in working in a multi-cultural and hardship environment;
  2. Good skills in conflict resolution/problem solving, team work, crisis management, training facilitation and coaching;
  3. High level of commitment and working under minimal supervision;
  4. Ability to manage multiple tasks at a time and work effectively with colleagues from different backgrounds;
  5. Strong planning, organization, communication and decision making skills;
  6. Confidentiality, tact and discretion when dealing with people and issues;
  7. Ability to work in a challenging environment under high pressure and cope with tight deadlines;
  8. Strong analytical and interpersonal skills with excellent advocacy skills;
  9. Possess a high standard of personal and professional integrity.

AGE:  Twenty Five (25) Years and Above.

VACANCY:             Election Officer/Assistant District Election Administrator

No. of vacancies:         Seven (07)

Directorate:                 Operations

Department:                Field Operations

Reports to:                  District Election Administrator/Returning Officer

Salary Scale:                ECS 5

Tenure:                        Permanent

Duty Station:               Any District Electoral Commission Office in Uganda.

Key Responsibilities:

  1. Assist in drawing and implementing work plans for the District Electoral Commission office;
  2. Maintaining records for the District Electoral Commission equipment and re-usable materials;
  3. Compiling periodic District Electoral Commission reports;
  4. Assisting in supervision of subordinate staff;
  5. Monitoring electoral activities in the district; nominations, campaigns and polling;
  6. Co-signatory to the district Electoral Commission bank account;
  7. Counter signing payment vouchers;
  8. Minute Secretary to District meetings;
  9. Any other official duties as assigned.

Minimum Qualifications:

Applicants should be Ugandans holding an Honors Bachelors Degree in Arts, Social Sciences, Development Studies, Education, Business Administration, Law or a related field in Humanities from a recognized University/Institution.

Preferred skills, competencies and personal attributes:

  1. High moral character and integrity
  2. Ability to command respect.
  3. Self-motivated and strategic thinker
  4. Knowledge of Government Policies and Administrative Procedures.
  5. Excellent written and spoken English with strong report writing and presentation skills.
  6. Excellent interpersonal and team work skills.
  7. Capacity to work with senior personalities in different occupations.
  8. Analytical and problem solving skills.
  9. Ability to work under tight deadlines and pressure.

Age:            Twenty two (22) years and above

VACANCY:            Senior Election Officer/Payroll, Welfare and Benefits

No. of vacancies: One (01)

Duty station:        Electoral Commission Headquarters

Directorate :        Finance and administration

Department:        Human Resource Management

     Reports to  :         Principal Election Officer/Human Resource

Tenure        :         Permanent

Salary Scale:        ECS4

Job purpose:

To ensure accurate and timely processing of staff compensation/rewards and benefits in order to enhance motivation and productivity.

Key Responsibilities:

  1. Taking charge of the Payroll, Welfare and Benefits Section;
  2. Preparing the monthly staff payroll;
  3. Processing and verifying information related to recruitment, pay changes and personnel statistics;
  4. Administering service privileges and fringe benefits such as leave pay, gratuity and terminal benefits;
  5. Preparing claims for second staff, security personnel and temporary staff;
  6. Assisting in the conduct of salary surveys and using suitable techniques to ensure alignment with the cost of living and contemporary best practice;
  7. Any other official duties as may be assigned.

Minimum Academic qualifications

An Honors Bachelor’s Degree in Social Sciences or Arts or Human Resource or Industrial/Organizational Psychology or Business Administration or a related field from a recognized University/Institution;

A Post Graduate Diploma in Human Resource Management or any of the above fields.

Minimum Working Experience

Three (3) years relevant working experience in Electoral Commission served at the level of Election Officer or equivalent level of relevant experience in Payroll Management in a busy and reputable organization.

Preferred Skills and Competences:

  1. High integrity;
  2. Results and team oriented;
  3. Ability to work under tight deadlines with minimum supervision;
  4. Good interpersonal skills;
  5. Good analytical skills;
  6. Excellent skills in computer applications especially Excel and Access.

AGE:  Twenty five (25) years and above.

Vacancy:                        Election Officer/Voter Education & Training

No. of vacancies:           One (01)

Duty station:                 Electoral Commission Headquarters

Directorate :                  Operations

Department:                  Voter Education & Training

     Reports to  :                  Senior Election Officer/Voter Education & Training

Tenure        :                  Permanent

Salary Scale:                  ECS5

Key tasks/duties:

  1. Coordinating and monitoring training programs for field election officials;
  2. Assisting in designing training materials and developing training proposals;
  3. Networking with statutory civic education stakeholders.
  4. Compiling progress reports on training activities;
  5. Any other official duties as may be assigned from time to time.

Minimum Academic qualifications

An Honors Bachelor’s Degree in Education or Social Sciences or Development Studies or any other related field in humanities from a recognized University/Institution;

Preferred Skills and Competences:

  1. Good communication and report writing skills;
  2. Excellent interpersonal and influencing skills;
  3. Teamwork skills;
  4. Good knowledge in office computer packages; WORD, Excel and PowerPoint;
  5. High administrative skills in terms of planning, organizing, coordinating activities;
  6. ability to train;
  7. integrity and ability to work with minimum supervision.

VACANCY    :        Senior Assistant Election Officer Grade II/Registry

No. of Vacancies: One (1)

Duty station:        Electoral Commission Headquarters

Directorate :        Finance and Administration

Reports to  :         Election Officer/In-charge Registry 

Tenure        :         Permanent

Salary Scale:        ECS6©

Key Responsibilities:

  1. updating the personal and subject file-lists as required.
  2. Receiving and dispatching mail.
  3. Drawing up a file index for easy identification/reference.
  4. Securing personal files and other records;
  5. Carrying out file assessment with a view of weeding out the non-active;
  6. Monitoring file census and advising on closing old files and opening new ones;
  7. Updating leave records and computing leave allowance;
  8. Any other duties as officially assigned.

Minimum Academic Qualifications:

A Diploma in Records Management or a related field obtained from a recognized institution.

Minimum Working Experience:

Three (3) years relevant working experience in Electoral Commission served at the level of Assistant Election Officer or equivalent level of relevant working experience in performing duties related to records management in a busy and reputable organization.

Preferred Skills and Competences:

  1. High level of commitment and ability to work beyond regular hours with minimal supervision;
  2. Excellent customer care and interpersonal skills;
  3. High level of confidentiality;
  4. High standard of personal and professional integrity.

AGE:  Twenty four (24) years and above.

VACANCY:                    Assistant Election Officer/Registry

No. of vacancies:         One (1)

Directorate:                 Finance and Administration

Department:                Human Resource

Reports to:                  Election Officer/Registry

Salary Scale:                ECS 6(d)

Tenure:                        Permanent

Duty Station:               Electoral Commission Headquarters.

Key Responsibilities:

  1. Assist in updating the personal and subject file-lists as required.
  2. Receiving and dispatching mail.
  3. Updating the file index for easy identification/reference.
  4. Maintaining an up-to-date inventory of existing files.
  5. Assisting the In-Charge/Registry in carrying out file assessment and census in view of closing some, opening new ones and weeding out non-active ones.
  6. Any other duties as officially assigned.

Minimum Qualifications:

Applicants should be Ugandans holding a Diploma in Records Management or a closely related field from a recognized Institution. Computer knowledge is a MUST

Preferred skills, Competencies and Personal attributes:

  1. High moral character and integrity
  2. Excellent interpersonal and team work skills.
  3. Analytical skills.
  4. Good command of spoken and written English
  5. Ability to work under minimum supervision.

Age limit:    20 years and above

Vacancy:                        Senior Election Officer/Stores

No. of vacancies:           One (01)

Duty station:                 Electoral Commission Headquarters

Directorate :                  Finance & Administration

Reports to  :                  Principal Election Officer/Stores

Tenure        :                  Permanent

Salary Scale:                  ECS4

Job Role: To support the Principal Election Officer/In-charge Stores in managing and supervising the day to day functions of the Stores Unit and staff, while observing agreed upon processes and procedures and consistently maintaining the Unit’s integrity.

Key Responsibilities:

  1. Receiving, inspecting and reconciling records of all incoming products as specified in contracts and/or local purchase orders to ensure they conform to standards;
  2. Taking appropriate action and care to prevent loss, damage, pilferage and deterioration in quality of stores items;
  3. Supervising the categorization and storage of materials in appropriate locations;
  4. Conducting periodic stock verification, handling discrepancies and ensuring correctness of stock all the time;
  5. Assisting in the issuance of materials to users against authorized and justified requisitions;
  6. Assisting in the preparation of the stores work-plan, budget and procurement plan;
  7. Assisting in inventory management, focusing on planning, maintenance and control;
  8. Assisting in the preparation of books for annual board of survey and compiling items recommended for boarding off;
  9. Any other official duties as may be assigned from time to time.

Minimum Academic qualifications:

An Honors Bachelor’s Degree in Supplies and Stores Management or Commerce or Business Administration or Procurement and Supply Chain Management or Procurement and Logistics Management or any other related field from a recognized University/Institution. 

Minimum Working Experience:

Three (3) years relevant working experience in inventory management and control or supplies and logistics management or procurement in Government or equivalent level of experience in a busy and reputable organization.

Knowledge of IFMS Fixed Assets Modules and Purchases Receipting and computerized Stores Inventory Management Systems are added advantages.

Preferred Skills and Competences:

  1. Knowledge of methods and practices used in ordering, storing, maintaining and issuing merchandize;
  2. Familiarity with government best practices in stores or warehousing management;
  3. Analytical mind with ability to make simple but accurate arithmetic computations;
  4. Good knowledge in office computer packages; WORD, Excel and PowerPoint;
  5. Administrative skills in terms of planning, organizing, coordinating activities;
  6. High moral character and integrity.

Age:  Twenty five (25) years and above.

VACANCY:            Assistant Election Officer/Switch Board Operator

No. of vacancies: One (01)

Duty station:        Electoral Commission Headquarters

Directorate :        Finance and administration

Department:        Administration

Reports to:           Election Officer/Communication

Tenure        :         Permanent

Salary Scale:        ECS6(d)

Job purpose:

To answer incoming phone calls and route them to the person or department needed to properly address the customer on the other end of the line. 

Key Responsibilities:

  1. Operating the switch board
  2. Transmitting and receiving telephone calls through the switchboard;
  3. Logging calls that pass through the Switch Board.
  4. Maintaining an up-to-date in-coming and out-going messages register;
  5. Maintains an up-to-date telephone directory;
  6. Reporting any fault on the telephone system;
  7. Any other official duties as may be assigned from time to time.

Minimum Academic qualifications

A Diploma in Secretarial Studies or Office Management or a closely related qualification from a recognized institution.

Preferred Skills and Competences:

  1. Proficiency in MS Office applications;
  2. Excellent communication skills;
  3. High moral character and integrity;
  4. Good interpersonal skills;
  5. Excellent customer care skills;
  6. Ability to work under tight deadlines.

AGE:  Twenty one (21) years and above.

VACANCY:                      Assistant Election Officer/Finance

No. of vacancies:           One (01)

Duty station:                  Electoral Commission Headquarters

Directorate :                  Finance and administration

Department:                  Finance

Reports to:                     Election Officer/Finance

Tenure :                Permanent

Salary Scale:        ECS6(d)

Job purpose:

To assist in updating and maintaining financial records and performing regular account reconciliations and providing customer support.

Key Responsibilities:

  1. Process and oversee financial transactions such as accounts payable, vouchers and accounts receivables;
  2. Manage the flow and filing of records in the Finance Department to ensure timely, accurate and appropriate information is available and reported;
  3. Verification of financial and other data like Tax Identification Numbers, Suppler Numbers, Bank Account Numbers and Employee Numbers to ensure accuracy and updated records;
  4. Tracking and monitoring financial transactions;
  5. Act as a liaison officer with the Treasury Department and Bank of Uganda in regard to the Commission accounts;
  6. Reporting financial discrepancies, errors, and customer complaints to the supervisor.
  7. Compiling financial reports, statements, and other documents, as needed.
  8. Any other official duties as may be assigned from time to time.

Minimum Academic qualifications

A Diploma in Business Studies or Accounting and Finance or Business Administration or any other business related diploma obtained from a recognized institution.

Preferred Skills and Competences:

  1. High moral character and integrity;
  2. Mathematically and analytically minded and demonstrate accuracy in work;
  3. Good verbal and written communication skills;
  4. Good customer care and interpersonal skills;
  5. Working knowledge of MS Office applications (MS Word, Excel and Internet);
  6. Ability to work under tight deadlines.
  7. Knowledge of accounting and bookkeeping processes and be able to quickly identify financial discrepancies.

AGE:  Twenty one (21) years and above.

VACANCY:                      Assistant Election Officer/Secretary

No. of vacancies:           One (01)

Duty station:                 Electoral Commission Headquarters

Directorate :                  Finance and administration

Department:                  Human Resource Management

     Tenure        :                  Permanent

Salary Scale:                  ECS6(d)

Job purpose:

To provide secretarial and administrative support on a variety of tasks for the efficient and effective running of the respective Principal’s office.

Key Tasks:

  1. Responsible for secretarial services and taking dictation, transcribing, editing and presenting accurate and error-free work;
  2. Managing all front desk requirements in the office;
  3. Courteously and professionally responding to inquiries of a routine nature;
  4. Managing office equipment such as; telephone, photocopying machine, computers and fax machine;
  5. Maintaining records including filing minutes, correspondences and other documents in proper order and in accordance with security and office procedures;
  6. Performing routine administrative office functions;
  7. Managing and accounting for office imprest;
  8. Any other official duties as assigned.

Minimum Academic qualifications

A Diploma in Secretarial Studies or Office Management or an equivalent qualification from a recognized institution.

Preferred Skills and Competences:

  1. Proficiency in MS Office applications (MS Word, Excel, Power Point and Internet);
  2. Excellent communication skills;
  3. High moral character and integrity;
  4. Good interpersonal skills;
  5. Excellent customer care skills;
  6. Ability to work under tight deadlines.

AGE:  Twenty (20) Years and Above.

Mode of application:

Applications with comprehensively typed CVs showing the applicant’s contact address with day time telephone numbers, addresses and day time telephone numbers of three referees, copies of academic transcripts and certificates should be sent to the Human Resource Office/Central Registry or to the nearest Regional Election Office or mailed to the address indicated below, not later than Friday 16th July, 2021.

Envelopes should be clearly marked at the top with the words “Application for the post of ……………”

Head, Human Resource Management

Electoral Commission

P.O. Box 22678

Kampala.