SUPPLY OF REFLECTIVE JACKETS FOR PRESIDENTIAL, PARLIAMENTARY AND LOCAL COUNCIL ELECTIONS, 2021, UNDER RESERVATION SCHEME

1. The Electoral Commission has allocated funds to be used for the Supply of Reflective Jackets for Presidential, Parliamentary and Local Council Elections, 2021

2.  The Entity invites sealed bids from eligible bidders for the provision of the above supplies.

3.  Bidding shall be conducted in accordance with the Open Domestic (Bidding procedures using reservation scheme and is open to all eligible National and Resident potential providers engaged in the manufacturing process for clothing materials) method contained in the Public Procurement and Disposal of Public Assets Act, 2003, and is open to all bidders.

4.  Interested eligible bidders may obtain further information and inspect the bidding documents at the address given below at 8(a) from 8:30a.m to 12.30 pm and 2.30pm to 4.30pm.  

5.  The Bidding documents in English may be purchased by interested bidders on the submission of a written application to the address below at 8(b) and upon payment of a non-refundable fee of UGX 200,000. The method of payment will be by Bank in-slip obtained from cashiers office and Deposited in Diamond Trust Bank Jinja Road branch. The document will be delivered by hand. No liability will be accepted for loss or late delivery.

6.  Bids must be delivered to the address below at 8(c) at or before 11.00 am 2nd April, 2020. All bids must be accompanied by a bid security of UGX 74,000,000/= (Seventy four million only). Bid securities or bid securing declarations must be valid until 11th September, 2020. Late bids shall be rejected. Bids will be opened in the presence of the bidders’ representatives, who choose to attend at the address below at 8(d) at 11.15 am 2nd  April, 2020.

7. There shall be no pre – bid meeting on N/A

8.  (a)   Documents may be inspected at:  Procurement Unit Room 9

     (b)   Documents will be issued from:    Procurement Unit Room 9

     (c)   Bids must be delivered to:                       Procurement Unit Room 9

     (d)  Address of bid opening:               Boardroom, Room No. 15

 

9. The planned procurement schedule (subject to changes) is as follows:

Activity

Date

  1. Publish bid notice

19th April, 2020

  1. Pre-bid meeting where applicable

N/A

  1. Bid closing date

2nd  April, 2020 at  11.15 am

  1. Evaluation process

By 24th April, 2020

  1. Display and communication of best evaluated bidder notice

 

27th   April, - 11th May, 2020

  1. Contract signature

5th June, 2020

 

 

Yours sincerely,

 

Secretary Electoral Commission 

Procurement Reference Number: 
EC/SUPLS/19-20/00766
Publish bid notice: 
Tuesday, March 3, 2020