Hire of Warehouse for Packing Election Materials for Presidential, Parliamentary and Local Government Elections 2021

1.  The Electoral Commission has allocated funds to be used for the acquisition of Hire of Warehouse for Packing Election Materials for Presidential, Parliamentary and Local Government Elections 2021.

2.  The Entity invites sealed bids from eligible bidders for the provision of the above non consultancy services.

3.  Bidding will be conducted in accordance with the open domestic bidding procedures contained in the Public Procurement and Disposal of Public Assets Act, 2003, and is open to all bidders.

4.  Interested eligible bidders may obtain further information and inspect the bidding documents at the address given below at 8(a) from 8:00am-5:00pm.  

5.  The Bidding Documents in English may be purchased by interested bidders on the submission of a written application to the address below at 8(b) and upon payment of a non-refundable fee of UGX. 200,000. The method of payment will be by Bank in-slip obtained from cashiers office and Deposited in Diamond Trust Bank Jinja Road branch. The document will be delivered by hand. No liability will be accepted for loss or late delivery.

6.  Bids must be delivered to the address below at 8(c) at or before 2:00pm,  3rd  April 2020. All bids must be accompanied by a bid security of UGX.26,000,000. Uganda Shillings Twenty Six Million. Bid securities or bid securing declarations must be valid until 5th October 2020.Late bids shall be rejected. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below at 8(d) at 2:15pm, 3rd  April 2020.

7. There shall be a pre – bid meeting at The Electoral commission Board room on the dates indicated in the proposed schedule in this notice.

8.  (a)   Documents may be inspected at: Procurement Unit, Room 9

     (b)   Documents will be issued from: Procurement Unit, Room 9

     (c)   Bids must be delivered to:   Procurement Unit, Room

     (d)  Address of Bid Opening:  Procurement Unit, Room 9  

9. The planned procurement schedule (subject to changes) is as follows:



  1. Publish bid notice

5th March  2020

  1. Pre-bid meeting/ Site visits where applicable

13th March  2020 at 11:00am

  1. Bid closing date

3rd April  2020 at 2:00pm

  1. Evaluation process

3rd -24th  April 2020

  1. Display and communication of best evaluated bidder notice

27th April-8th  May  2020

  1. Contract Signature

29th May  2020

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Procurement Reference Number: 
Publish bid notice: 
Tuesday, March 3, 2020